The range of functions is constantly increasing and with it the question of which features are really important for their use.
Cloud storage as an alternative to the hard disk is now part of the standard repertoire in corporations as well as small and medium-sized enterprises. The use of cloud applications has increased further, especially during the coronavirus pandemic. Eight out of ten companies now use cloud services and the trend is set to continue, according to a study by Bitkom Research and KPMG published in the Cloud Monitor 2021 [1].
Performance and security are the most important criteria for fileshare services
According to the study, performance and stability of the systems (89 percent) as well as trust in the data security and compliance of the cloud provider (86 percent) are essential components when selecting a provider.
However, in addition to the provider-specific features, other factors also play an important role. New technological possibilities and ongoing globalization, which enables people to work from different locations, are forcing file management to keep pace with this change.
Flexibility and scalability - a cloud file sharing system that suits the company
One of the most important requirements for a file sharing system is flexibility and scalability. The use of such a solution can contribute to the optimization of processes, as use cases can be mapped across different departments. As is well known, data is generated in almost all departments these days, and this data needs to be managed and distributed. The file sharing solution therefore adapts Flexible to the size and the resulting requirements of the company.
Location-independent access ensures smooth working
For smooth cooperation within the company, the location-independent Access to all data is important. Through virtual data rooms all project members and external partners are always up to date. A simple Roles and rights system enables the administrator to register new members quickly and to assign (time-limited) access authorizations precisely.
Versioning and collaboration directly in the fileshare system
To prevent data loss, a Versioning can be useful. Previous versions of the document can be restored or downloaded separately and compared with the current editing status. For example, if users use the Office 365 Plug-In If users edit a document online at the same time, no changes are lost and there is no risk of overwriting. This enables maximum flexibility for collaboration across company boundaries.
The state of data security
Another requirement for a file sharing system is a comprehensive security concept. An integrated Virus scanner can protect the files from malware. It should be based on the DSVGO conformity and to ensure that the data is stored in German data centers are saved. The continuous creation of snapshots is also important in order to be able to reset individual files or the entire system in the event of a malware attack. Some tools also offer the option of integrating them directly into your IT infrastructure. This ensures that your security standards are met.
doubleSlash has compiled a checklist for companies that want to evaluate their existing or future file management solution. Here you will find questions that should definitely be answered during the selection process. The checklist is available here for free download.
Learn more about the Business Filemanager
Sources: [1] https://hub.kpmg.de/cloud-monitor-2021
